Vault Canvas
For contemporary artists

Artist archive software that does the marketing for you.

Catalogue an artwork once. Vault Canvas turns it into your portfolio, certificates, provenance and social posts — so the paperwork stops competing with the painting.

Private beta · Access by invitation · Your archive remains yours

Archive. Present. Promote.

Everything generated from a single artwork image.

Vault Canvas is artist archive and portfolio software. Catalogue an artwork once and Vault Canvas creates the portfolio page, certificate of authenticity, QR provenance record, room mockups, exhibition materials and marketing content from the same artwork record.

The Vault Canvas method

One art image.
Every output your work needs.

Catalogue an artwork once. Vault Canvas generates everything around it — and keeps it all in sync.

Source
Holding Ground — original artwork by Andrew Bowers
Holding Ground
One record
becomes ↓
Artist portfolio gallery generated automatically from artwork records stored in Vault Canvas
01Portfolio
Your gallery site.
Individual artwork page with narrative, specifications and enquiry form, generated from a Vault Canvas artwork record
02Artwork Page
Story, specs, enquiry.
Artwork displayed in a realistic interior room mockup generated by Vault Canvas
03Room Mockup
True-scale interior preview.
Certificate of Authenticity generated from an artwork record in Vault Canvas
04Certificate
Signed, branded COA.
QR code linking to the public provenance and verification page for an artwork in Vault Canvas
05QR Provenance
Public verification link.
Gallery-ready exhibition hanging label with QR code, generated from a Vault Canvas artwork record
06Exhibition Label
Hanging label with QR.
Artwork marketing content and social media post generated from a single artwork record in Vault Canvas
07Social Post
Captions in your voice.
Google search result preview for an indexable artwork page published by Vault Canvas
08SEO & Search
Built to be found on Google.

Upload once. Use everywhere.

How it differs

Most artists don’t have an archiving problem. They have a duplication problem.

The same artwork information is repeatedly entered into catalogues, websites, certificates, social posts and sales materials. The real problem is keeping everything in sync.

Disconnected

Edit in 4 places

  • Catalogue
  • Website
  • Certificate
  • Social posts

A title change means updating every system manually.

Most artists start here
Organised

Edit in 2–3 places

Your archive is organised. Your website, certificates and marketing still need updating separately.

Better records. Same duplication.

Still managing multiple systems
Connected • Vault Canvas

Edit once, everywhere

One art image
Portfolio
Artwork page
Certificate
QR registry
Room mockups
Social content
In use

A live artist portfolio, running on Vault Canvas.

Andrew Bowers maintains his Quiet Divides series in Vault Canvas. The portfolio below, every artwork page, every certificate and every social caption is generated from the same archive he keeps in the studio.

"The archive was always there. What I never had was the time to turn it into a portfolio, a certificate and a caption every time I finished a painting. Vault Canvas does that part."
Andrew Bowers — Quiet Divides
Studio AI

Writing about your own work is the part artists dread most.

Studio AI is the engine behind the outputs — not the headline. It writes artwork narratives, exhibition copy, SEO descriptions and Instagram captions in a restrained, observational voice trained on your series, inspiration sources and materials.

  • VoiceRestrained and observational — never generic, never instructional, never AI-flavoured.
  • SpecificTrained on the artwork itself: its image, materials, dimensions and your private inspiration notes.
  • ScoredEvery narrative is scored for cliché, specificity and tone, with targeted edits suggested before publishing.
Ownership & provenance

The archive belongs to the artist — not the software.

Your artworks, images, certificates and provenance records are yours. Vault Canvas is the studio you work in, not a place your archive is held hostage.

Full export and portability of your complete archive — images, certificates and provenance — is part of the roadmap, so you can always take your archive with you.

Certificate of Authenticity document generated from an artwork record in Vault Canvas
Certificate of Authenticity
Artwork provenance record QR code linking to the Vault Canvas public verification page
QR Provenance — scan to verify
Vault Canvas public verification page confirming Certificate of Authenticity status for an artwork
Public verification page

Every artwork includes a verifiable Certificate of Authenticity linked to the Vault Canvas Registry — a permanent provenance record that travels with the artwork throughout its lifetime. What is provenance?

Vault Canvas exhibition label with QR code, title, medium, dimensions and archive reference

Exhibition labels, information sheets and QR artwork tags — printed straight from the same record.

Frequently Asked Questions

Answers to common questions about managing, presenting and promoting artwork with Vault Canvas.

Vault Canvas is an artwork management platform for artists. It helps artists catalogue their work, maintain an artwork archive, create professional portfolio pages, generate Certificates of Authenticity, produce QR provenance records, create room mockups and prepare marketing content from a single artwork record.

No. Vault Canvas is not an online marketplace, auction platform, print-on-demand service or social media network.

Vault Canvas does not take commission on artwork sales and does not control how or where artists sell their work.

Artists remain free to sell through their own artist website, galleries, exhibitions, social media, art fairs, mailing list or any marketplace they choose. Vault Canvas provides the professional artwork record behind the sale.

Vault Canvas is designed for painters, sculptors, photographers, printmakers and mixed-media artists who want to organise, present and promote their work professionally.

It is useful for artists who want a clearer artwork archive, better portfolio pages, Certificates of Authenticity, provenance records, exhibition materials, collector documentation and marketing content.

Potentially, yes.

Vault Canvas provides a professional public artist portfolio that can be shared with collectors, galleries, exhibition organisers and buyers. For some artists, this may be enough as their main online presence.

If an artist already has a website, Vault Canvas can work alongside it by providing structured artwork records, provenance pages, Certificates of Authenticity, portfolio links, exhibition catalogues and other professional outputs that can be linked from the existing site.

Yes. Vault Canvas is designed to work alongside an existing artist website, gallery representation, social media channels and marketing activity.

Many artists use Vault Canvas as the professional artwork management system behind their work while continuing to promote and sell through their preferred platforms.

Yes. Vault Canvas can generate a professional Certificate of Authenticity for each artwork.

Each certificate is linked to the artwork record and QR verification page, helping artists provide collectors, galleries and buyers with clearer information about the artwork's identity, authorship and provenance.

Yes. Vault Canvas can create QR-linked provenance records for artworks.

A QR provenance record allows collectors, galleries and buyers to view key information about an artwork, including its title, artist, medium, dimensions, creation date, exhibition history and ownership record where available.

Yes. Vault Canvas should not lock artists into the platform.

Artists should be able to export their artwork records and download key materials such as portfolio information, Certificates of Authenticity, provenance records and publication outputs.

The principle is simple: your artwork data belongs to you. Vault Canvas helps you organise, present and publish it, but it should not trap it.

Yes. The artist retains ownership of their artwork data.

Vault Canvas is designed to help artists organise, present, protect and promote their work. It should support the artist's archive, not take control of it.

Yes. Studio AI can generate artwork narratives, captions, descriptions, and hashtags for Instagram, Facebook, Pinterest, YouTube, blog content and other marketing materials based on the artwork record.

This helps artists create more consistent marketing content without rewriting the same information repeatedly.

Yes. Vault Canvas can generate realistic room mockups so collectors can visualise artwork in interior spaces.

Room mockups can help artists present work more professionally on portfolio pages, social media, sales conversations and marketing materials.

Pricing has not yet been finalised. Access is currently free for invited beta artists, and no payment details are required. Beta artists will receive advance notice before any paid plans are introduced.

Pricing has not yet been finalised. Access is currently free for invited beta artists, and no payment details are required. Beta artists will receive advance notice before any paid plans are introduced.
Private beta

Catalogue your next artwork once.
Let the archive do the rest.

Vault Canvas is currently operating as a private beta. Artists can request access, and accounts are opened selectively while the workspace is being refined. Invited artists add an artwork, and Vault Canvas turns it into a portfolio page, certificate, QR provenance and social posts — so the paperwork stops competing with the painting.

Access is currently free for invited beta artists. No payment details are required.

  1. 01Request beta accessTell us briefly about your practice.
  2. 02Receive an invitationInvited artists have a workspace opened for them.
  3. 03Create and organise artwork recordsAdd images, details and the story behind each work.
  4. 04Publish and reuse selected informationPortfolio, certificates, provenance, labels and social content.