Vault Canvas

Exhibition Checklist

An exhibition checklist is the master list of every work included in a show, with the details needed to install, label, insure and sell them. A typical checklist includes catalogue number, title, year, medium, dimensions, edition (if relevant), retail price, owner or lender and any installation notes. It is shared with the gallery, curator, installers, insurers and, in adapted form, with visitors and press. A clear checklist prevents costly mistakes during install and de-install, and feeds directly into the sales invoice and loan agreement workflow. Generate it from your inventory so the data stays consistent, and keep the final version in your digital archive as part of the exhibition's record. Done well, it is one of the most useful documents around any show.

An exhibition checklist is the master list of every work included in a show, with the details needed to install, label, insure and sell them. A typical checklist includes catalogue number, title, year, medium, dimensions, edition (if relevant), retail price, owner or lender and any installation notes. It is shared with the gallery, curator, installers, insurers and, in adapted form, with visitors and press. A clear checklist prevents costly mistakes during install and de-install, and feeds directly into the sales invoice and loan agreement workflow. Generate it from your inventory so the data stays consistent, and keep the final version in your digital archive as part of the exhibition's record. Done well, it is one of the most useful documents around any show.