Free resource
Exhibition Labels Pack for Artists
A practical set of labels for identifying, installing, transporting and displaying artwork at an exhibition. Includes editable and printable reverse artwork labels, hanging tags, packaging labels and public wall labels.
No email required. Free to use and adapt.
A4 pack · Four label types · Editable in Word · Printable handwriting version included
What the pack contains
Reverse artwork identification labels
Two identical 120 × 80 mm copies for one artwork, intended for the reverse of the work and any accompanying paperwork required by the organiser. They contain the artist, artwork title, year, medium, dimensions, artwork reference, exhibition and optional artist contact details.
Hanging and installation tags
Administrative tags for matching artworks to a hanging plan during installation. They include the hanging number, location, orientation, position and fixing notes.
Packaging and return labels
Labels for wrapping, crates and other outer packaging. They identify the contents, package number, return arrangements and essential handling instructions. They must never be attached directly to the artwork.
Public wall labels
Four visitor-facing labels per sheet, with space for the artist, artwork details, optional price or sales status, a short description and an optional QR code. Some venues use their own wall-label format or house style, which should take precedence.
How to use the pack
- Choose the label sheet required for the task.
- Complete the editable DOCX on screen, or print the PDF and complete it by hand.
- Print at Actual Size (100%). Do not use Fit to page or Scale to page.
- Follow the organiser’s own instructions where they differ from this pack.
- Keep adhesive away from the artwork surface and vulnerable materials.
- Include private contact details only when appropriate.
- Shorten unusually long entries and retain the full information in the accompanying inventory or delivery records.
- The labels are not Certificates of Authenticity and do not authenticate an artwork.
Completed example
The example shows how the same artwork information can be used consistently across the reverse label, installation tag, packaging label and public wall label.
Open the completed exampleRelated Journal guidance
The full guide covers labelling alongside pricing, condition photographs, packing, delivery and the records you update once the show comes down.
Read: How to prepare artwork for an exhibitionRelated resource
This pack covers the labels themselves. For the wider preparation around a show — requirements, records, materials, delivery and what to update afterwards — see the Exhibition Preparation Checklist, the broader planning resource.
Labels for a whole exhibition
Vault Canvas can produce exhibition labels from information already held against artworks and exhibitions, reducing repeated typing and helping the details remain consistent. This free pack also works independently with a spreadsheet, database or paper records.
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